Administrator

An administrator’s role is to deliver the practical and/or clerical support necessary to ensure the smooth running of general business operations or specific tasks and projects.

Preparing and organising relevant paperwork

Scheduling and attending meetings

Creating and maintaining office systems

Managing online systems such as diaries, websites and databases

Producing paperwork and documentation

Purchasing office supplies

Maintaining presentations, records and databases

Liaising with staff in other departments, e.g. Finance

Making sure office printers and copiers are working as they should be

Ensuring all paperwork and electronic processes are completed accurately and on time

Organising and storing information in both paper and digital form

Administrators work standard office hours, Monday to Friday, although there may be occasions when late working is necessary.

Arranging meetings, workshops etc. and booking rooms

Arranging travel and accommodation

An administrator in a site role is likely to be responsible for all the above plus:

Producing and submitting technical documentation for approval

Arranging deliveries and logistics

Liaising with subcontractors, designers and specialist suppliers

Often work site hours, which can mean earlier start and finish times.